Privacy Policy

The Data Controller

This privacy policy relates to the Enchanted Moon Academy (EMA). We may collect certain information about you in the course of our dealings and through transactions with you. We take privacy and security of student information seriously and operate a high level of internal security. We will treat your personal data as confidential and will only use it as set out in this privacy policy. By dealing with us you agree to us collecting, using and publishing your personal information in accordance with the details below.

What information do we collect about you?

We collect information about you when you register with us, when you use our services and when you contact us either by e-mail. We collect information that will help us provide you with a better service whenever you interact with us by whatever means you choose to communicate with us, that could be via the website, email, phone or any other form of interaction such as social media.

How will we use the information we collect about you?

We will do the following with your personal information:

• store and use it to provide you with any services which you order from us and maintain evidence of your being a subscriber to our services.

• and improve and develop the services we offer by analysing your information including information related to your usage of our website or any other interaction with us

• as a subscriber, either contractually (as a customer) or as somebody who has demonstrated clear interest in our products (subscribed to find out more), we will send you information and updates about them and the group and its services.

• If you no longer wish to receive marketing material, simply contact us to request that we unsubscribe you.

How long do we store and use your data?

We keep and use your data under contract for as long as you choose to maintain your account once opened, whereas data from subscribers who don’t open an account remains on our system for 3 years after registering or initially subscribing.

Do we store any ‘sensitive’ or payment data?

• We don’t collect or store any ‘sensitive data’

• We work with a PCI compliant Payment Processor to arrange your payments for courses, we don’t therefore collect or hold any payment records.

Will we share your information with anyone else?

• we don’t share any data with unrelated parties. Be assured that your privacy is important to us and so your data cannot be accessed by any unauthorised person or business.

• If for any reason we needed to share your data other than for the EMA in the future, we will first ask your permission to do so.

Can you update your information?

• Most of your data is held in your account on our training platform, you can securely access it there and we’d appreciate it if you keep it up to date amend it or add to it as you wish. Your data is held there under contract until you close your account with us at which point, access to your courses will be disabled and your data will be deleted.

• You may also update your information by contacting us by email as set out below. Please help us keep your personal data up to date by notifying us of any such changes in accordance with this privacy policy.

Can you ask for a copy of the information we hold?

• We conform to the latest data regulations for May 2018 and in addition we conform to best practice by enabling your rights to access your data via your account where available.

• In addition to conform to the latest data protection legislation i.e. the GDPR 2018 and accordingly your right to access any personal information that we may hold about you. This could be in addition to what you can freely access from the portal and may include for example, information relating to affiliate programme activity if applicable. To access this information or advise us to delete it (right to be forgotten) please contact us as set out below.

Contacting us

If you:

• do not wish to receive marketing material; or

• wish to update your personal information or request access to it: or

• have any other queries or requests about our processing of your personal information Please contact us at: enchantedmoonacademy@gmail.com

Privacy Policy Details

Lawful basis for ‘processing your data’

We process personal information on the following bases:

• Customers are processed on a contractual basis as they have perpetual licences to access and use our courses within the Canvas platform.

• Enquirers and subscribers who have not purchased and so not opened an account are processed under the Privacy and electronic communication regulations for ‘soft opt-in’ rules.

• More recent subscribers will have been also offered the opportunity to consent to their data being processed and to receive marketing material.

• Any customer or subscriber can exclude themselves from receiving marketing material by simply unsubscribing using the facility included on every communication.

Personal data for International Customers

We are based in the UK and comply with all local privacy regulations, we cannot legislate for any regulations or laws that may apply differently in other countries. Submitting your personal data is done so strictly on that basis and the data of any foreign nationals that we may hold as a result is the responsibility of the person who submits it. If you would like us to remove any data please contact us and advise us as detailed above

Use of ‘electronic communications’

We try to use the most popular and convenient forms of electronic communication. This could include email or sms or for example, new and emerging forms of communication such as Facebook messenger. Where we ask for consent to receive communications we are doing this in general to cover all forms of electronic communication- if you wish to be excluded from any simply use the unsubscribe link on every communication or contact us as above.

Use of Cookies

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Changes to the Privacy Policy

We regularly review and, where necessary, update our privacy information and should there be any change of use of our privacy information, we’ll communicate the changes to individuals before starting any new processing.